Job Posting

Plymouth Church of Shaker Heights, an opening and affirming and just peace congregation is looking for organized, detail oriented, and patient individual for the role of Office Administrator. This highly visible role will have the primary responsibility of managing our main office 4 hours every day Monday through Friday. The Office Coordinator will report to Head of Staff and will be the ambassador of “first impressions” as they will be answering the phones, greeting visitors and generally be at the center of activity as it relates to a wide variety of tasks. 

 

More specifically, this role is responsible for:

  • Answering phone, greeting guests, monitoring door to grant access via buzzer, as well as monitoring voice and written messages to the office, and distributing mail and deliveries.

  • Maintaining the church data base making sure files are current with information, and membership status, logging weekly attendance, generating visitor report and other reports as requested.

  • Producing a worship bulletin for worship services each Sunday, and special services (Christmas Eve, Memorial, wedding), including announcements and other communications/reports of the Church.

  • Liaisons with communications personnel to send compiled content for weekly digital communications.

  • Maintaining the online church calendar for all events.

  • Coordinating church volunteers and staff for special events, including memorial services, baptisms, weddings.

  • Attends and takes minutes at weekly staff meeting as well as gathering minutes from Committee meetings.

Position Requirements:

 

  • High School diploma/GED required. Bachelor’s degree preferred.

  • Previous experience working in a church office highly desirable.

  • Demonstrated experience working with the Microsoft Office Suite and Database Software required.

  • Demonstrated attention to detail and ability to proofread without excessive supervision.

  • Excellent writing, editing and communication skills.

  • Pleasant “can-do” attitude connects well with people and can multi-task and meet changing deadlines critical.

  • Demonstrated ability to maintain strict confidentiality and adhere to church policies and procedures as well as be self-directed and be able to complete projects without constant supervision.

  • Non-profit experience is helpful.

 

Physical Demands:

  • The demands listed below are representative of those that must be routinely met by an employee to successfully perform essential duties of this position.

  • Requires computer keyboard operations

To apply, please contact quietsearch1@gmail.com.

Our organization is committed to equal employment opportunity. We do not discriminate against employees or applicants on the basis of race, color, religion, gender/sex (including pregnancy, childbirth, and pregnancy-related conditions), sexual orientation, gender identity, national origin, age, physical or mental disability, veteran status, uniform service member status, genetic information, or any other status.